If you are wondering how to get into data entry, you are not alone. Data entry is a highly accessible and flexible career path that offers opportunities in many industries. Whether you are looking for a full-time job, remote work, or a side hustle, data entry skills are in demand.
This article will guide you through 7 powerful steps to enter the data entry field, covering skills, certifications, job searching strategies, and tools that can accelerate your career growth. Let’s dive in!
What is Data Entry?
Data entry involves inputting, updating, and managing information in digital systems or databases. This can include:
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Typing data into spreadsheets (like Excel or Google Sheets)
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Updating customer records
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Entering survey results or research data
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Transcribing information from documents
Skills You Need for Data Entry
Before starting, you’ll need some essential skills:
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Typing Speed and Accuracy – At least 40–60 words per minute (WPM).
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Computer Literacy – Familiarity with Microsoft Excel, Word, or Google Workspace.
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Attention to Detail – Avoiding errors in data.
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Time Management – Meeting deadlines.
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Basic English – Since many projects are global.
How to Get Into Data Entry and Earn Money Online
1. Improve Your Typing Speed
Use free tools like 10FastFingers or Typing.com to practice typing every day.
2. Learn Basic Software Tools
Most data entry jobs require knowledge of:
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Microsoft Excel
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Google Sheets
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CRM software (like Zoho or Salesforce – optional for advanced roles)
3. Build a Strong Resume or Profile
Highlight your:
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Typing speed
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Accuracy
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Software knowledge
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Previous office or admin experience (if any)
4. Find Entry-Level Jobs Online
Some of the best platforms to start:
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Upwork
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Fiverr
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Freelancer
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Clickworker
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Amazon Mechanical Turk
5. Start with Small Projects
Begin with simple jobs like copy-paste tasks, spreadsheet updates, or form-filling to build experience and reviews.
6. Keep Learning and Upskilling
Once you gain confidence, move to higher-paying data-related fields such as:
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Data analysis
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Virtual assistance
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Transcription
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Excel automation
How Much Can You Earn in Data Entry?
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Beginners: $3–$7 per hour
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Intermediate: $8–$15 per hour
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Experienced with advanced skills: $20+ per hour
Earnings depend on your speed, accuracy, and where you work (freelancing platforms vs. direct clients).
Tips for Success in Data Entry
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Double-check your work before submitting.
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Communicate clearly with clients.
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Stick to deadlines.
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Build long-term relationships with repeat clients.
Getting into data entry doesn’t require advanced qualifications – just strong typing skills, attention to detail, and consistency. By practicing, learning tools like Excel, and starting on freelancing platforms, you can quickly enter this field and grow your online career.
7 Powerful Steps on How to Get Into Data Entry
Step 1: Understand What Data Entry Is and Why It Matters
Before learning how to get into data entry, it’s important to understand what the role involves. Data entry clerks are responsible for accurately entering information into computer systems or databases. This information can come from paper documents, digital files, audio recordings, or other sources.
Accuracy, speed, and confidentiality are key qualities. Businesses rely on data entry to maintain organised records, support decision-making, and ensure smooth operations.
For a detailed overview, see Indeed’s guide on How to Become a Data Entry Clerk.
Step 2: Develop Essential Data Entry Skills
To successfully get into data entry, you need to develop specific skills that employers look for:
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Typing Speed and Accuracy: Aim for at least 40 words per minute with high accuracy. Practice regularly with free online tools like Ratatype.
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Computer Literacy: Comfort with operating systems, file management, and internet research.
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Proficiency with Software: Excel, Google Sheets, database software, and sometimes industry-specific applications.
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Attention to Detail: Mistakes in data can lead to costly errors.
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Time Management: Ability to meet deadlines while maintaining quality.
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Communication: Especially important if your role involves transcribing or collaborating with teams.
Tip: Check out our Freelancing Tech Channel tips for more advice on building digital skills.
Step 3: Get Relevant Certifications and Training
Certifications boost your credibility and improve your chances of getting hired. Some popular certifications and training programs include:
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Certified Data Entry Specialist (CDES): Validates your speed and accuracy.
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Microsoft Excel Certification: Highly valued for data organisation and analysis.
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QuickBooks or Other Industry-Specific Certifications: Useful if you plan to work in finance or bookkeeping-related data entry.
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Online Courses: Platforms like Udemy, LinkedIn Learning, and Coursera offer affordable data entry and related courses.
FlexJobs explains how Data Entry Certifications and Training Programs Work.
Step 4: Practice Regularly and Build Experience
Practice is essential to improve your typing speed and accuracy. You can:
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Use typing tests and practice sites daily.
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Volunteer for data entry tasks in local businesses or non-profits.
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Take freelance microtasks on platforms like Upwork, Fiverr, or Freelancer.
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Simulate work by transcribing documents or entering sample datasets.
These activities help you build a portfolio and gain testimonials that strengthen your job applications.
Step 5: Create a Strong Resume Tailored for Data Entry Jobs
When applying for data entry roles, your resume must highlight your relevant skills and experience clearly:
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Include your typing speed and accuracy metrics.
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List certifications and relevant courses.
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Showcase software proficiency.
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Use keywords like “data entry,” “typing,” “Excel,” and “attention to detail” for Applicant Tracking Systems (ATS).
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Quantify achievements where possible, such as volume of data processed or projects completed.
CareerFlow’s guide on How to Get a Data Entry Job has excellent resume tips.
Step 6: Use Effective Job Search Strategies
Finding the right data entry job requires targeted effort:
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Register on popular freelance and job platforms: Upwork, Freelancer, Fiverr, Indeed, and LinkedIn.
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Network in data entry and admin professional groups on social media.
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Consider remote or part-time opportunities to get started.
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Tailor your applications to each role, emphasising skills the employer specifies.
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Prepare well for interviews by practising common questions and demonstrating your typing skills if required.
Step 7: Stay Updated and Expand Your Career Opportunities
Once you get into data entry, stay competitive by:
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Learning automation tools like OCR and data validation software.
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Upskilling with advanced Excel, database management, or basic coding skills.
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Exploring related roles like data analysis, transcription, or administrative assistance.
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Keeping up with industry trends through blogs, webinars, and online communities.
Common FAQs About Getting Into Data Entry
Q1: Do I need prior experience to get into data entry?
No, many entry-level roles accept beginners, especially with certifications and strong typing skills.
Q2: What typing speed is required?
Most jobs require a minimum of 40 WPM with high accuracy, but faster speeds increase your competitiveness.
Q3: Can I do data entry work remotely?
Yes, remote data entry jobs are common and offer flexible schedules.
Q4: Are certifications necessary?
Not always mandatory, but certifications greatly improve your chances and credibility.
Conclusion: Your Path Forward on How to Get Into Data Entry
Learning how to get into data entry is easier today than ever before with online resources, certifications, and flexible work options. By developing essential skills, gaining relevant training, and applying smart job search techniques, you can start a rewarding career that suits your lifestyle.
For more tutorials and career tips, check out our Freelancing Tech Channel at Confidence IT, where we help you build the skills for online success.